Invoices for garages
Not every customer pays at the counter. For the trade van on account, the fleet car or the driver who collected after hours, make a branded invoice in a minute, with VAT worked out and bank details under the total, send it by text or email, and mark it paid when the transfer clears.
£289.00
Dean Phillips · due 20 Oct
How it works for garages
Parts and labour, line by line
Each line carries a quantity and price, so brake discs, pads and labour sit clearly on their own lines. UK VAT is preset, any other rate works, and tax can be switched off for garages that don’t charge it.
A text link or a PDF
Send by text with a link, by email with the PDF attached, or both. The customer opens a clean page to view, print or download the invoice, and you can see the moment they first looked at it.
Know what’s still outstanding
Outstanding, overdue, paid in the last 30 days and drafts sit on one screen. Send any invoice again, duplicate it, cancel it or download it, which helps when the same fleet customer brings in several vans a month.
Into contacts, ready for a review
Sending can add the customer to your contacts. With automatic requests on, a separate review request follows on your usual timing, and someone who hasn’t clicked through yet is asked again on their next invoice.
Month end at Oakbank Motors
Two vans from a local firm, invoiced by Friday
Two vans from a local electrical firm came through Oakbank Motors this week, one for an MOT and one for brakes. Callum, who runs the firm, pays by bank transfer at the end of the month, so Stuart makes an invoice for each, duplicating the first to save time. Both go by email with the PDF attached, VAT worked out and the bank details under the total. When the money arrives, Stuart marks them both as paid.
An illustration of how it works, not a real customer.
The film
A one-minute look at LocalQuiver's invoices: add the customer, the job and the price, send a branded invoice by text or email, or download it, and let the customer view it on their phone. It works the same way for garages. Review requests follow an invoice on plans with automatic requests, when they're switched on. Regulars are asked again on later invoices until they click through.
Read the transcript
0:01Introducing invoices. Now built into LocalQuiver.
0:05Still typing invoices into Word at ten at night?
0:08Or paying for yet another system?
0:11Not any more.
0:11Add your customer, the job, and your price. LocalQuiver does the maths, the VAT, and your bank details.
0:19Every invoice is fully branded as you. Your logo, your colours, your fonts.
0:25Then send it your way. By text, straight to your customer's phone. By email, with the PDF attached. Or download it, and send it yourself.
0:34Your customer opens it online, right there on their phone.
0:37But here's the clever bit.
0:39Every invoice adds your customer straight into your contacts, and kicks off an automated review request, with follow-ups, so happy customers leave you glowing reviews.
0:49On Google. And on Facebook, Tripadvisor, Trustpilot, and Checkatrade.
0:55Invoices, sorted. Reviews, on autopilot. LocalQuiver.
Open “Invoices, now built into LocalQuiver” on its own page →Browse all our films →
What's included
- Branded with your garage’s logo and colours
- Parts and labour as separate lines, VAT worked out
- Sent by text with a link or email with a PDF
- Bank details, with the invoice number as reference
- A note of when the customer first opened it
- Duplicate, send again, cancel or download any invoice
- Invoiced customers join contacts, ready for a review request
More for garages
Questions
No. Card payments at the counter stay on your own card machine. LocalQuiver invoices show your sort code and account number or IBAN, with the invoice number as the payment reference, and you mark each one paid yourself. There are no automatic payment chasers either.
One tax rate per invoice. UK VAT is preset and you can choose any other rate, or switch tax off altogether. If a job genuinely needs two different rates, the simplest answer is to split it across two invoices for the same customer.
Yes. Numbering carries on from your old invoices, so there’s no gap or restart in your sequence. Any invoice can be downloaded for your own records, and the customer’s page lets them save it as a PDF or Word file.
Invoices
Book a free chat and we'll show you how it would work for your garage, set up and running for you.